Host an Auction

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Age Restriction
An age restriction can be placed on Instant, Raffle, Silent and Vote items when the item being sold requires the purchaser to be of a certain age.  When an age restriction has been applied, the guest will need to enter their date of birth prior...
Assign a Winner to a Live Item
Org and Campaign Admins can assign a user as a Live Item winner, close, and reconcile the item to convert to purchases in the user accounts and ready for checkout. Tip:   If you're running a Virtual Event, donors will not be able to plac...
Auction Items
Give supporters an opportunity to bid on items directly through your campaign site or set up items to be auctioned via an auctioneer or emcee. Silent Item Users bid the minimum amount or higher. The minimum amount is determined by the current bid ...
Bulk Enter Silent Auction Winners
Note: The following feature is recommended for paper bidding only. Bulk Enter Winning Bidders Follow the steps for each silent item you will be bulk entering the winning bidder. From the Items Container within the Dashboard, click the More...
Close Auction Items (Silent & Live)
Close your auction items all at once, by categories assigned, or one at a time to stop activity. Once silent or live items are closed, reconcile them to assign the winning bidder and allow them to checkout.  When all Silent items are closed an...
Create an Auction Item
Auction Items are things such as products, tickets, vacation destinations, and gift certificates. Items can be available for online bidding or auctioned off by an auctioneer or emcee. An item can be offered individually or combined into a package ...
Delete a Bid or Auto Bid
Org, campaign, and volunteer admins can delete bids, auto-bids, or purchases from an item's history and a user's cart. Delete a bid Delete a silent item bid from the item's history. Tip: Deleted bids are seen in the Bid History re...
Delete Items
Org, Campaign, and Campaign Assistant admins have access to delete items one by one or select a group of items to be deleted in bulk.   Watch a Video Delete one by one From the item form Items with purchase activity can't be...
Download Item Details
Download items details in a CSV report, which can assist in creating a printed program, pamphlet or booklet. Watch a Video Access Download Item Details Note: Images and YouTube videos are not included in the download. From the Items...
Duplicate an Item
Create an exact replica of an existing item, without re-typing all of the item details. Note: Created items, added to a package, cannot be duplicated. Watch a Video View Admin: Items From the Items Container within the Dashboard, cl...
Edit Items
Edit created items individually or in bulk from the Item Management page. Org, Campaign, and Campaign Assistant admins have full access to manage Items within a campaign. Watch a Video Edit from Item Details Inline edit from the slide out ...
Item Categories
Add categories to assist in locating similar items or themes. Create categories such as Food and Dining, Classroom Baskets, or Experiences to provide an easy way for users to find all similar items offered. It also assists you in seeing the num...
Item Creation Recommendations
Review some GiveSmart recommendations before creating your items. Item Ratio A 5-1 ratio of people to items aids in creating competition and driving up selling prices. Starting Bid GiveSmart recommends 50% of the FMV for silent items. For co...
Item Page Visibility
To start the auction, the Items page view must be Live allowing supporters to place bids on auction items. When the Items page is set to Preview or Hidden, add a Go-Live date for your Items page to automatically update to Live. Items can be ...
Item Sheets
Share item details for users who are physically browsing items. Customize and generate item sheets or bid sheets once item details are complete. Watch a Video Item Sheets From the Items Container within the Dashboard, click the More ...
Package 2 or More Auction Items
Create packages with two or more individually created silent or live items to decrease the overall number of items, create attractive and unique experiences, and create perceived higher value. Watch a video Create a package Select two or m...
Place a Bid
A single bid can be placed as a one time bid for any amount or auto bids can be placed and set at the maximum amount a user is willing to spend.   Bids can be added to a user's account by org, campaign, or volunteer admins. Watch a video ...
Upload Items Spreadsheet
Bulk upload items on to your campaign using GiveSmart's item type specific templates. Watch a Video Access Templates From the Items Container within the Dashboard, click the More button ("···"). ...
Items FAQs
Can I rotate an image? Yes. Your computer may automatically rotate the photo, however, the platform uploads the photo in its original orientation. If the camera is sideways, the photo will upload sideways. Rotate the photo on your computer first, ...
Item Sheet FAQs
Can I see examples of both types of item sheets? Advanced Item Sheet Examples. Default header and footer. Custom header and footer. Basic Item Sheet Examples. Default header and footer. Custom header and footer. Why...